Privacy Policy

We are committed to protecting and respecting your privacy. This Privacy Notice explains when and why we collect your personal data, and how we use it and keep it secure.

Questions or complaints

Any questions or complaints regarding our privacy practices should be directed to our Data Protection Officer by email, letter or phone –

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open letter icon Fidra SCO43895, 25 Westgate, NORTH BERWICK, EH39 4AG
phone icon 01620 895677

The Information Commissioner's Office ('ICO') is an independent public body that promotes and upholds data privacy. You may seek advice and assistance from the ICO or make a complaint to the ICO  –

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phone icon 0303 123 1113

How do we collect personal data about you?

We obtain personal data about you when you contact us, subscribe to our newsletters, participate in our projects, visit our website and apply for work with us.

What type of personal data is collected about you?

The personal data we collect will be your name, address, email address, and occasionally your place of work.If you apply for work we will also collect personal data about your previous experience, education, and referees.You may ask us to disclose the personal data we store about you.

How is your personal data used?

We may use your personal data to:

  • Fulfil our contractual and other legal obligations;
  • Seek your views on or input to our projects;
  • Send you information that you have requested;
  • Assess your suitability for appointment.

What is the lawful basis of our processing of your data?

We have audited our processing activities having regard to: the groups of individuals whose data is processed; the types of data; the recipients of that data; the processing purposes; the retention strategy and the security measures.

The lawful basis of our processing is that it is–

  • necessary to fulfil our legal obligations or our contractual obligations with you,
  • necessary to further our legitimate interests which outweigh any privacy impact that is neither intrusive nor unexpected, or
  • consented to by you on an explicit and informed basis

How is your personal data stored?

We are committed to taking all reasonable and appropriate steps to protect misuse, loss, or unauthorised access to your personal data. We do this by having in place a range of appropriate technical and organisational measures including effective password protection and encryption.

How long is your personal data stored?

We will hold your personal data on our systems for no longer than is necessary for the relevant obligation or activity. Subject to any legal obligations we may have, you may ask us to delete any personal data we store about you.  The personal data you provide during a job application will be destroyed 1 year after the recruitment exercise.

Who has access to your personal data?

We are a small organisation of less than 10 employees who have received training on respecting data privacy and protecting data security. Your personal data is only accessed and used by those employees where it is necessary to fulfil the duties of their role. We will not sell or rent your personal data to third parties.

Third party service providers (e.g. IT or payroll) may have access to your personal data on a strictly confidential basis and only in fulfilment of their contractual obligations to us.

How you can control the personal data we hold about you?

In respect of any personal data we hold about you have the right to request:

  • a copy of that data;
  • recitification of any inaccurate or incomplete data;
  • erasure of that data where there is no legitimate interest or consent is withdrawn.

Employment with us

If you are employed by us we may also collect the following personal data during the course of your employment with us: details of your remuneration; your date of birth; your emergency contact details; the duration and cause of any sick leave; your bank account details.

We recognise that this is may be sensitive personal data which merits the following additional protections –

  • Processing is necessary in furtherance of employment law rights and obligations.
  • It is stored securely using encryption.
  • It is accessed only by our Directors and Office Manager
  • It is destroyed 6 years after the termination of your employment with us.


When someone visits we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns but not personally identifiable information. Further information on Google's data privacy and security can be found here:

If you wish to prevent your data from being used by Google Analytics, Google have developed the Google Analytics opt-out browser add-on for the Google Analytics JavaScript (ga.js, analytics.js, dc.js).If you want to opt out, download and install the add-on for your web browser. The Google Analytics opt-out add-on is designed to be compatible with Chrome, Internet Explorer 11, Safari, Firefox and Opera. In order to function, the opt-out add-on must be able to load and execute properly on your browser. For Internet Explorer, 3rd-party cookies must be enabled. Learn more about the opt-out and how to properly install the browser add-on here

Our website uses cookies. Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns but do not identify you as an individual. It is possible to switch off cookies by setting your browser preferences.

This Privacy Notice does not apply to links to other websites and you should consider their privacy notices.

Social Media

We use third party providers, Twitter, Facebook and Linkedin, to host our social media interactions. This Privacy Notice does not apply to them and you should consider their privacy notices.

Children and vulnerable adults

If you are aged 16 or under, please obtain your parent/guardian's prior permission before disclosing personal data.

If you are a vulnerable adult, please obtain independent guidance before disclosing personal data.